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Embrace Going Digital: Why Construction Businesses Should Upgrade From Paper Timesheets

The construction industry has traditionally relied on paper timesheets to track employee hours and manage payroll.

However, in an era of rapid technological advancement, there’s no reason for your administration process to be left behind.

The construction sector is embracing digital transformation and an area where this shift can show benefits is by replacing paper timesheets with a digital alternative. In this article, we will explore five advantages that construction businesses can gain by making the switch to digital timesheets with our new Time Portal module.

1. Accuracy and Efficiency

One of the key drawbacks of paper timesheets is the high potential for human error. Inputting hours, tallying totals, and calculating overtime can be prone to mistakes, leading to payroll discrepancies and wasted time on manual corrections. When using Time Portal for digital timesheets, construction companies can automate these processes, reducing the risk of errors and streamlining processes. Employees can input their hours directly via the mobile app like interface, ensuring accurate and up-to-date records with easy adoption.

2. Reporting

Digital timesheets provide accurate reporting capabilities that can revolutionise the way construction businesses manage their workforce. With paper timesheets, supervisors must wait until the end of the pay period to collect and process data, often leading to delays and a lack of visibility. Digital solutions enable supervisors and project managers to access time data instantaneously, allowing for better resource allocation, early identification of potential issues, and improved project planning.

3. Mobility

The construction industry thrives on mobility, with employees spread across various sites. However, although mobility drives success, paper timesheets can be cumbersome, easily lost, or damaged, resulting in lost data and frustration. Digital timesheets can be submitted through mobile devices or tablets via Time Portal, empowering employees to submit their hours from anywhere- even when not online. This mobility enhances convenience, reduces administrative burdens, and ensures accurate time tracking even for remote workers or those operating in challenging environments.

4. Integration

Transitioning to digital timesheets allows for seamless integration with your existing systems thanks to Evolution Mx. Integration eliminates the need for multiple data entries, reducing the risk of errors and saving countless hours of administrative work. By using digital timesheets integrated to your accounting software, you can automate payroll calculations, streamline invoicing processes, and simplify compliance with tax regulations.

5. Cost and Environment

Shifting from paper to digital timesheets can offer cost savings in the long run. By eliminating the need for paper, printing, and storage, businesses can significantly reduce stationery expenses. Additionally, the reduced administrative workload allows HR personnel to focus on more value-added work, increasing overall productivity. Embracing digital solutions contributes to environmental sustainability by reducing waste, carbon emissions, and the environmental impact of paper production.

Conclusion:

In the digital age, the construction industry must adapt to remain competitive. Replacing paper timesheets with digital offerings like Time Portal offers construction businesses numerous advantages as described above. The time to make the switch from paper timesheets to digital solutions is now, as the benefits are too significant to overlook.

To learn more about Time Portal and its integration with our Evolution Mx software, reach out to us here and book a free demo today.