In the construction industry, the majority of projects include the hiring and managing of subcontractors. Subcontractors have always played an important role in helping construction companies complete projects. They provide the skills needed to get the job done, without companies having to directly employ people.
Managing subcontractors in construction can often be time-consuming and hard work. This is especially true when managing multiple subcontractors across many contracts at once. Trying to do so without a subcontractor management process can often be disorganized. You also run the risk of not complying with legislation.
Our software, Evolution Mx, includes a Subcontractor Management module. It ensures you can keep in control of your subcontractors throughout the whole process. Additionally, it ensures your company complies with all necessary legal requirements.
Choosing your subcontractor
Deciding which subcontractor to hire is the first step in the subcontractor management process. It’s important to ensure you hire the right subcontractor for the job. This can be based on their experience, price, and even their safety record. After selecting the right subcontractor for the job, it is important to confirm that they are fully insured and licensed.
Our Subcontractor Management module allows you to verify subcontractors easily with a link directly to HMRC.
Once a subcontractor is verified, you can then manage any relevant documentation related to them. This includes insurance expiry dates and training documentation.
By ensuring all your subcontractors are insured and have the appropriate training certifications, you can be assured that you’ve made the right choice. It also ensures that your construction company is following all relevant Government legislation.
Project Delivery
The second step in the subcontractor management process is product delivery.
Once your subcontractor has been verified, they can now start working for you to complete their set tasks. This is where managing subcontractors in construction can often get tricky.
When working on a project, there are often lots of moving parts to focus on. This is in addition to managing your subcontractors and ensuring they’re doing the work required of them.
Timesheets are used to keep track of the amount of time a worker spends on any given job. This helps with subcontractor management as it allows you to monitor how long your subcontractors are working. It also generates accurate information for payroll.
Our Subcontractor Management module allows you to easily import timesheets from Excel. They can be processed in one, single integrated system. This means you can manage timesheets more efficiently.
Paying Your Subcontractor
The last (and arguably the most important step in the subcontractor management process) is the paying of the subcontractor once the project has been completed.
To maintain a good working relationship, it’s vital that subcontractors get paid correctly and on time.
With our Subcontractor Management module, there’s a flexible process for authorisation of subcontractor payments. This means they can be approved by your chosen member of staff, allowing for full peace of mind.
Our system is also fully CIS compliant, meaning that it allows users to submit CIS returns directly to HMRC each month. As our software is recognised by HMRC, this allows you to speed up the process of CIS returns. It also ensures that your company is staying compliant.
If you would like to find out more about how our Evolution Mx software can improve your company’s subcontractor management process, you can book a free demo today.
