In construction, keeping track of what’s delivered to your site is key. Materials arrive from many suppliers, often at different times. It’s easy to lose track – unless you have a system in place.
That’s where the GRN, or Goods Received Note, comes in. It helps you know what was delivered, when, and in what condition. In this blog, we’ll explain what a GRN is, how it works, and how software can make the whole process easier.
What Is a GRN?
A GRN (Goods Received Note) is a short document. It shows that you’ve received goods from a supplier. It’s usually filled in by the person who accepts the delivery. A GRN includes:
- The date the goods arrived
- The name of the supplier
- What was delivered and how much
- A reference to the order
- Notes on the condition of the goods
Once signed, the GRN proves that the goods were delivered and received.
Why GRNs Matter in Construction
1. Check What You Received
A GRN helps you make sure the delivery matches your order. If something is missing or damaged, you’ll spot it right away.
2. Control Costs
You only want to pay for what you’ve received. GRNs make sure you don’t get overcharged or pay for things twice.
3. Keep Records
GRNs are a clear record of what was delivered. If there’s ever a problem, you’ll know who signed for what – and when.
4. Faster Payments
When GRNs are matched with invoices and purchase orders, it speeds up the payment process. That helps you stay on good terms with your suppliers.
How Software Can Help
If you’re using paper forms or spreadsheets for GRNs, it’s easy to make mistakes or lose track of deliveries. That’s where construction software can help.
With Evolution Mx, you can:
- Create GRNs quickly from your purchase orders
- Upload photos and notes
- Track part deliveries
- Match GRNs with invoices
- Access everything online from any device
This means fewer mistakes, faster payments, and more control over your materials and costs.
Take Control of Your Deliveries
GRNs may seem small, but they make a big difference. A clear and simple GRN process helps your projects run smoother, your books stay accurate and your teams work better together.
Book a demo with Integrity Software and see how easy it is to manage GRNs with the right tools.
