Success Stories

Regent Construction Cambridge Limited

Invoice Register is a Game Changer for Regent Construction Cambridge Limited

Regent Construction Cambridge Ltd, a well-established building contractor known for delivering high-quality projects across the UK, has always prided itself on efficiency and precision. However, as the company grew, so did the complexity of its financial processes. Managing invoices manually was becoming a time-consuming task, leading Regent Construction to seek a more streamlined solution. That’s when they turned to Integrity Software’s Evolution Mx in 2021 – and the results have been nothing short of transformative.

The Need for an Upgrade

Before implementing Evolution Mx, Regent Construction was already using Evolution M from Integrity Software but needed something more advanced to better manage their increasing workload. With hundreds of invoices coming in every month, the Accounts team found themselves spending countless hours on data entry, chasing approvals, and reconciling payments. Errors were inevitable, and valuable time was being lost on administrative tasks rather than focusing on strategic financial management.

Julie Sheldon, Head of Accounts at Regent Construction, described the challenges: “We were spending far too much time on invoice processing, and the risk of human error was always a concern. We needed a system that could automate these processes while improving accuracy and control.”

The Evolution Mx Solution

After viewing a live webinar on the Invoice Register, Julie enquired about Evolution Mx, already calling it a “gamechanger”.

After a demonstration they made the decision to make the move to Evolution Mx, specifically benefiting from the powerful Invoice Register module. As early adopters of the Invoice Register since 2021, they quickly realised the benefits of this innovative feature, which allows invoices to be captured, stored, and processed digitally, reducing paperwork and ensuring a seamless approval workflow.

With the Invoice Register, invoices are automatically logged into the system, matched with purchase orders, and routed to the appropriate team members for approval – all within a centralised digital environment. The impact was immediate.

A Game-Changer for Efficiency

Since implementing Evolution Mx, Regent Construction has significantly reduced the time spent on invoice processing. Automated workflows have eliminated the need for paper invoices and manual data entry, freeing up the Accounts team to focus on more strategic tasks. The streamlined approval process ensures that invoices are processed promptly, avoiding payment delays and improving supplier relationships.

Julie Sheldon reflects on the transformation: “The Invoice Register has been a game-changer for us. What used to take hours now takes minutes, and we have complete visibility over our invoice processing. It’s made a huge difference to the efficiency of our Accounts team and has saved us a significant amount of time each month.”

Improved Accuracy and Control

Beyond time savings, Evolution Mx has also enhanced accuracy and financial control for Regent Construction. The risk of duplicate payments and manual errors has been minimised, and the real-time reporting features provide instant access to key financial data. With better oversight, the Accounts team can make more informed decisions and ensure compliance with financial regulations.

Looking to the Future

With the success of Evolution Mx already evident, Regent Construction is now exploring additional features to further enhance their financial management processes. The flexibility and scalability of the software mean they can continue to adapt and grow without being held back by outdated systems.

For any construction company still managing invoices manually, Regent Construction’s experience is proof that upgrading to Evolution Mx can drive significant efficiency gains. As Julie Sheldon sums it up, “If you want to save time, reduce errors, and take control of your invoicing, Evolution Mx is the way forward.”