It’s a simple fact that the businesses which regularly perform better are those that have a better understanding of their position. Being able to see a project in full helps inform decisions made throughout its lifecycle. However, errors in documentation or calculations can have a ripple effect. This ultimately impacts your profits or means you lose favor with your supply chain.
In this post we will look at three ways in which our construction-specific accounting and management software Evolution Mx can help. These ways ensure that you are managing your data effectively and maximising the productivity of your staff.
Using Dashboards
During the day-to-day running of your business, the accessibility of your data is crucial. The ability to see your position “at a glance” can prove invaluable. Whether you need to stay on top of purchase orders or see when an invoice is received, having an easy-to-understand visual representation helps. Thanks to the Dashboards functionality of Evolution Mx, it can change the way you work.
Easy to set up and configurable for each user, dashboards allow you to get a snapshot of your vital information in an easy-to-read format from the moment you log in.
We also understand that your staff might each have a variety of operational responsibilities. Because of the fully integrated nature of the software, users can mix and match dashboard tiles from different sections with Mx. This offers unparalleled flexibility and clarity.
Ensure Good Communication
The most successful businesses know that productivity is impacted not only by people interacting with data, but with each other as well. The construction industry is unique regarding the truly vast quantity of paperwork needing processing and sign-off. However, because Evolution Mx is designed with the construction industry in mind, it helps ensure there is just one version of the truth.
Our Invoice Register module is invaluable for automatically capturing digital invoices sent directly to your email. Its “Sticky Notes” feature helps facilitate clear communication between colleagues. This is aided by the fact that all correspondence regarding each individual invoice is stored in one place.
Automate Your Processing
Much like dealing with a communication breakdown, staff having to manually process invoices impacts productivity greatly. Evolution Mx allows intelligent tracking of invoices and other documents, alerting you of upcoming expenditures, new request submissions, and more.
Far more than just tracking and digitizing, the Invoice Register module speeds up processing with the option OCR add-on.
As soon as it arrives, the system automatically scans invoices and populates the fields, including the supplier code. This is based on the supplier’s VAT registration number, date, total Goods, VAT, reference, and PO number (if applicable). Where the system has accurately identified all of these fields, you can expect to save around 5 minutes per invoice. This adds up to a huge saving on overheads.
Summary
It’s no secret that productivity is directly linked to profitability. However, it’s important to take the right steps and implement changes that support your staff’s efficiency. Instead of simply pushing for improved performance via speed, consider the alternatives. If you are interested in learning more about how Evolution Mx can help boost your productivity, reach out to us here and book a free personalised demo today.
